WELCOME TO OUR TEAM!
We are very excited to have you onboard as a new Corp / LLC with Mitchell Martin! This page contains information about our onboarding process to help prepare you for what’s involved, as well as answer any questions you may have. Should you need assistance, your dedicated Onboarding Liaison can provide assistance from day one. Our goal is to ensure that you feel comfortable, appreciated and a valued consultant as you join the MMI family.
Our Consultant Care Team is happy to assist in any way, so feel free to book some time if you need help.
MEET Your CONSULTANT CARE TEAM
Junette Eng
Sr. VP, Operations & Compliance
Jaclyn Joerg
Director of Onboarding Relations
SO WHAT’S THE PROCESS?
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WELCOME
Congratulations, you got the job! A dedicated onboarding liaison will contact you to review the steps for your onboarding process to ensure you have seamless onboarding experience.
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CONTRACT & BACKGROUND
You will receive your employment contract and if applicable, client documents via DocuSign within 24 hours of verbally accepting an assignment with us. Simultaneously, and depending on your unique assignment, you will also receive a link to initiate your client-required background check.
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PAPERWORK PROCESSING & CLEARANCE
During this time our onboarding liaison will be working diligently to ensure we have all of your required documents. They will be tracking your background check and working with you should there be any additional documents needed or questions answered.
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START
Congratulations, you are cleared to start! Upon completion of all your required paperwork, background checks, and HR documentation, your recruiter will reach out to solidify your start details for your first day as an MMI Consultant.
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TIME & ATTENDENCE
Shortly after starting on your assignment, and depending on the client, you will receive instructions on how to submit your time worked. Some clients may ask you to register in their Vendor Management System (VMS) tool and provide instructions on how to submit your time; and for all other clients you will receive instructions on how to use Mitchell Martin’s Webtime system. Your onboarding liaison will reach out to you during your first week on assignment to help answer any questions you may have to ensure you can enter your time.
FREQUENTLY ASKED QUESTIONS
I am a Corp / LLC - where do I submit my invoices?
If we are paying you through your Corp or LLC, you will have to submit your approved timesheets along with an invoice to pay@itmmi.com, following the timesheet schedule you would have received during onboarding. Once timesheet and invoice are received, you are then paid according to your Net terms.
What does Net 30 mean for my Corp / LLC Invoices?
When am I eligible for 401K?
I use a client timesheet system - do I need to use MMI's web based timesheet?
When are approved timesheets due?
What happens if I am late with a timesheet?
How do I change my banking information for my Corp / LLC?
All requests for bank changes must be sent to pay@itmmi.com. Please submit a voided check, which should include the name of your corporation on the check or a copy of a Bank letter verifying your corporation and account information.
I have questions about my assignment, who do I contact?
Please contact your recruiter.
I submitted my time online prematurely, how can I get changed?
Contact payroll as soon as possible and we can have it rejected for you to make changes.
I haven't received instructions for Webtime, how can I enter my time?
I have logged into Webtime, but I do not have any active jobs online, what do I do?
I have submitted my time in Webtime, but it has been a few days and the time is still in submitted status, what do I do?
The client I am working at goes on a different week ending than Mitchell Martin, which one do I follow?
Do we get time and a half for overtime hours?
If you qualify for overtime, it will be specified in your contract.
What if I cannot log into my client timesheet portal?
TIME AND ATTENDANCE TRACKING
The process you will use for tracking your time and attendance varies depending on your assignment. The correct instructions will be relayed to you during the onboarding process. If you have questions or are still unsure of what to do, please contact your onboarding liason.
webtime
If your assigned company does not use an internal time tracking system or VMS, you will be using our system called Webtime.
internal or VMS system
If your assigned company uses an internal time tracking system or VMS, you will receive instructions from your manager on how to use that system.
webtime / internal combination
Your assigned company uses an internal time tracking system or VMS, but you also need to upload a copy of your time to our system called Webtime.
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INDEPENDENT CONTACTOR & 3RD PARTY CHECKLIST
MMI will work with S-corporations, C-corporations and LLC-corporations provided the corporation is compliant with MMI guidelines.
MMI will not work with 1099s or sole proprietors (personal tax filings with a schedule C will not be accepted).
Requirements for S-corp or LLC-corp
(corporation with up to 2 employees)
S-corp / C-corp / LLC checklist
- Work location not in California or Wyoming (either a remote or client work location)
- Proof of filing corporate business taxes (signed quarterly 940/941 or 1120/1120S).
- Proof that the corporation has filed to be taxed as a corporation (if LLC, form 8832 with box 6A checked; if S-corp, form 2553)
- A copy of the IRS EIN letter to validate corporate tax filing
- Signed W-9 form (if LLC, in box 3, “Limited liability company” must be checked with either “C” or “S” on the following line)
- Proof of corporate ownership (if LLC, certificate of formation; if S-corp, articles of incorporation)
- Certificate of insurance evidencing general $100,000 in general liability insurance and workers’ compensation with MMI and the client named as additional insureds. The client may have additional insurance requirements. $250,000
- I-9 attestation form
- Voided business check in company’s name
- Direct deposit form in company’s name
- Signed MMI services agreement, rider, term schedule and NDA
- Two professional references for the candidate will be requested
Requirements for 3rd parties
(corporation with more than 2 employees)
3rd party checklist
- Proof of filing corporate business taxes (signed quarterly 940/941 or 1120/1120S). In the alternative we can accept a recent W2 issued by the corporation.
- Proof that the corporation has filed to be taxed as a corporation (if LLC, form 8832 with box 6A checked; if S-corp, form 2553)
- A copy of the IRS EIN letter to validate corporate tax filing
Signed W-9 form (if LLC, in box 3, “Limited liability company” must be checked with either “C” or “S” on the following line) - Proof of corporate ownership (if LLC, certificate of formation; if S-corp, articles of incorporation)
- Certificate of insurance evidencing general $250,000 in general liability insurance and workers’ compensation with MMI and the client named as additional insureds. The client may have additional insurance requirements.
- I-9 attestation form and eVerify report
- If consultant is on a H-1b, a copy of the H-1b I-797 approval notice/I-94, foreign passport and notice of filing. If consultant is authorized to work on an EAD, we will require a copy (front and back) of the valid EAD card.
- Voided business check in company’s name
- Direct deposit form in company’s name
- Signed MMI services agreement, rider, term schedule and NDA
- Two professional references for the candidate will be requested